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Office Manager - Part Time

Company: Harness Roofing, Inc.
Location: West Monroe
Posted on: November 19, 2021

Job Description:

The Office Manager has a variety of responsibilities that provide overall support to the operations of their assigned branch. Responsible for answering calls, managing billing, executing work orders, and conducting daily accounting duties.Essential Functions:

  • Answer incoming phone calls to the branch
  • Manage electronic and paper files: Accounts payable, timesheets, job files, employee files
  • Manage the work order process: creating, uploading, approvals, billing
  • Process and enter invoices
  • Conduct billing activities in Sage: lien waivers, pay applications and attachments
  • Manage office supply inventory and purchasing
  • Conduct weekly payroll processing for the brancho Review timesheetso Record days off and track available PTOo Print timesheetso Make regular vs. overtime adjustments as needed
    • Manage branch cash account: deposits, per diem payments, employee loans, payroll adjustment pay outs
    • Oversee new hire orientations and ensure safety training is completed
    • Maintain personnel files
    • Manage required files for jobs: job setup, permits, SDS documents, change orders, warranty processing, and job closeout
    • Assist with submission of bids and bid bonds
    • Oversee vehicle maintenance tracking and tag renewals
    • Coordinate with vendors as needed: Ex. Cintas, Westrock Coffee, cleaning company
    • Provide required documentation upon customer request: COIs, W-9s, pre-qualifications
    • Completes expense reports as needed
    • Conducts collections activities on past due accounts
    • Manages branch purchases in Sage, issuing and committing POs as needed
    • Other duties as assigned by managementCompetencies and Experience:
      • 2+ years' experience in an administrative role required
      • Strong written and verbal communication skills
      • Intermediate computer skills
      • Problem solver
      • Multi-taskingRequired Education and Licenses:
        • High School Diploma or GED required
        • Non-commercial Driver's LicenseJob Type: Part-timePay: $15.00 - $18.00 per hourSchedule:
          • Day shift
          • Monday to FridayAbility to commute/relocate:
            • West Monroe, LA 71292: Reliably commute or planning to relocate before starting work (Preferred)Education:
              • Bachelor's (Preferred)Experience:
                • Microsoft Office: 3 years (Required)
                • Administrative experience: 3 years (Required)Work Location:
                  • One locationWork Remotely:
                    • NoWork Location: One location

Keywords: Harness Roofing, Inc., Shreveport , Office Manager - Part Time, Administration, Clerical , West Monroe, Louisiana

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